3 - TPP Installing Awards

Estimated Time to Complete: 0.5hrs

Quick Overview:

This article will guide you through the best practice steps on installing and implementing our pre-built award or EBA.

A short video on this setup can be found here.

You should read this article in conjunction with the article relevant to the specific pre-built award or employment agreement you wish to install. A full listing of help articles for each award and employment agreement can be found here or click below for common Awards:

• Social, Community, Home Care and Disability Services Industry Award 2010 (MA000100)
• Nurses Award 2020 (MA000034)
• Health Professionals and Support Services Award 2020 (MA000027)
• Aged Care Award 2010 (MA000018)

Steps:

 1 - Installing the Pre-built Award

1. To navigate to the list of award packages, go to Payroll Settings > Manage Awards. Select the award you would like to install by clicking the install button.  If the award that you are after is 'unavailable', click the 'Express Interest' button in order to receive an update when then award is released. 
   
   
   
   
   
2. Click the 'install' button to begin and accept the terms and conditions. Depending on the size and complexity of the award you are installing, the process may take 5-10 minutes.
   
   
   
   
3. Once installed, you will receive a new set of pay categories, leave categories, work types, rule sets, pay rate templates, leave allowance templates, expense categories and employment agreements. All of these can be found by reviewing the payroll settings area. Each separate screen will generally have a drop down box where you may select to review the award based pay categories as separate from your own custom pay categories.
   
   
   
   

2 - Public Holidays

The system will provide an up to date set of State and Federal public holidays in each business, automatically. Local/regional and company authorised (e.g. picnic days) public holidays will need to be added manually. Please Contact TurnPoint for Assistance if needed

3 - Configuring the State on Locations

All public holidays operate at either the state level or at the specific location level. It is important to set up the state information on locations in the system.

Please note that if the state is configured on a higher-level location, it will be used for any nested locations (unless they also specify a state).

To configure the state for locations:

• Go into payroll settings, then to the 'Locations' menu
• Click on a location in order to edit it
• Select the state that the location is associated with
• click Save

For further instructions on setting up a public holiday calendar, Click here to go to the support article (opens a new window).

4 - Disabling specific rules

Depending on your specific circumstances, there may be rules in the rule sets which may not be applicable. Please Contact TurnPoint for Assistance with Rule Interpretation

5 - Customising pay rates, leave and conditions

You may need a modified version of the award template to use. Please Contact TurnPoint if you need to customise pay rates, leave and/or condition

6 - Updating an award

Whenever there is a change to the award, you'll need to update it in order for those changes to apply. You'll know that there is an update ready from two sources:

1. The business dashboard will have an action item in relation to the award update. For example:
   
   
   
   
2. On the Payroll settings > Awards page there'll be a label against the award that needs updating. For example:
   
   
   

When you apply the updates, the following set of yes/no questions will be asked:

1. Update rule sets: Select yes to this if you would like all of the default rule sets for the award to be updated. If you have custom rules in place, a further yes/no question will ask you if you would like to preserve the custom rules. If so, it's a good idea to check these after you update the award to ensure that they are still relevant/compliant.
2. Preserve disabled rules: Select yes to this if you would like to preserve any disable rules that are linked to the award. There will be a highlighted message to let you know if you currently have any disabled rules. 
3. Update pay rates: Select yes to this if you want the system to update the pay rates for all employees that are linked to a pay rate template for the specific award. Only rates that have changed will be updated. If you have overriden the rate for an employee linked to the award, these rates will NOT be changed, and there is a highlighted message that says "The rate for these employees will not be updated, please review their rates to ensure they're still compliant with the Award."
4. Re-apply leave allowance templates linked to employees: Select yes if you want any award leave allowance templates to be updated as part of the award update. 
   
   

Checklist

You will have completed this step if you have:

1. Imported all the Awards your employees will be employed under.

Next Article: Employee Data