Work Types - For use in timesheets

What is it for and where can I find it

Work Types are used when entering timesheets and can be used as an input when creating pay conditions. You can create work types and map them to pay categories or leave categories. 

Please note that work type dropdowns include headings for ‘Your work types’ along with any relevant installed awards, and work types are organised under those headings.

Add a work type

To do this, go to the 'Payroll settings' tab on the payroll dashboard >  Work types under the 'Pay conditions' heading > click the 'Add' button in the far right-hand corner:

You will then need to enter the following fields:

• Name (of the work type is required);
• External ID;  if an external id is used that has been used before you won't be able to save it if the 'unique external Id' setting is switched on. This setting is located on the Payroll settings > Advanced settings page. 
• Automatically enabled for (select the employee types you would like to auto enable the work type for);
• Work Maps to:
  • Employee's Primary Pay Category
  • Pay Category (select relevant pay category)
  • Leave Category (select relevant leave category) *** Apply to pay run as leave accrual, when this setting is enabled, timesheets entered using this work type will accrue leave rather than take leave.
  • None (Shift Condition): see here for more information on shift conditions;

Once done, click Save.

You can manually enable work types for specific employees. To do this, click on the employee's record > Work Types > select the relevant work types you need to enable for the employee > save: 

When an employee submits their timesheets via the self-service portal (or when a manager submits timesheets on behalf of an employee), this will be the set of work types that are available to be selected.

 

Delete a work type

You are able to delete a work type by hovering over the entry that you want to delete and clicking the red cross to the right of the screen:

Restoring a work type

You are able to restore a work type by going to Payroll settings > Restore deleted items, and selecting 'Work type' from the drop down box.

 

A list of all deleted work types will appear and you can click the 'Restore' option against the work type that you are wanting to reinstate.