Budget item fields

Creating a Client Budget Item

Budget items that are appearing on dropdown when building client's budget can be edited/updated through Budget item page that can be found under Other/Config menu.

Complete/update necessary fields.

Note: Not all features listed below appear in the sample provided above

1. Item Name. Set an Item Name. It must be unique in the list of budget items.
2. Amount. Set an amount if applicable. It can be zero. On the budget screen, this amount field is multiplied by the period count and period to calculate the full annualised allocation for this item.
3. Percentage of Income. If applicable, the budget item can be determined by a percentage of income. Income includes all items specified in the Income section of a budget.
4. Period Count. How many times per period is this item to be counted. For example for a service that happens twice a week, the Period Count is set to 2 and the Period to weekly.
5. Period. Time period applicable for this budget item to be calculated. Select from the drop down.
6. Type. Select from the drop down. This relates to the section of a budget where this item is to appear, Income, Adjustments or Expenses.
7. Item Group. Within the drop down used to select a budget item, the options are broken into groups to assist with readability.
8. Tax. Set the percentage of tax applicable, eg: 10 for 10% GST.
9. Editable. When setting the line item of a budget, is it possible for the values of period count, period and amount to be modified for an individual client? If so, set the flag to Yes.
10. Auto Recurring. Set this flag if the budget item is recurring each period. Typical items in this nature are for client contributions or admin fees for example. These budget items will be able to be added in bulk to client statements each month.
11. On Hold Calculation. Determines whether relevant fee is chargeable and to be included when loading to the statement. If selected NO CHARGE, on hold period will not be charged. (eg. management fee only applied for 10days if client was on hold for 20days)
12. Priority. Use a number in this field to denote the sequence in which a budget item appears in the drop down selection list when creating a budget.
13. Deleted. Should a budget item be no longer needed, set the Deleted flag to Yes. It will be hidden from view and not able to be selected from any drop downs. It is still available for viewing by selecting View Deleted Budget Items from the Client Budget Items screen.

Please note that when you make changes to the existing budget items (e.g. price change in care management), you will have to go back to client's budget page and update it as this change will not be automatically linked to the existing budget.

For any further questions, do not hesitate to get in touch: https://www.turnpointcare.com.au/contact-us